MANAGEMENT ASSISTANT

Houston
#REF 2022-469

Admin Support Scope:

·        The main purpose of the admin support resource will be to support the office managers in the Houston office.

·        Support with the coordination of the hardware contractor (Braintech), this should include coordinating the schedule visits to the office for assistance and ad-hoc requests to support hardware needs.

·        Overall coordination of building services:

o   Assist with the activities related to the office expansion

o   Access cards for full time employees and if required for visitors

o   Parking related matters

o   Housekeeping issues for areas that are responsibility of the landlord, e.g. bathrooms

·        Support each brand/team on ordering phones. This has to be coordinated with the office managers.

·        Account entries related to the costs associated with the rent of the office space.

·        Travel support for office managers only:

o   Booking flights

o   Hotels

·        Support organizing ad-hoc activities like:

o   Celebrations (Birthday’s, business accomplishments, etc.)

o   Townhall meetings when required (BH/USTC LT visits)

o   Dinner reservations

o   Assist out of the office/country group employees with booking dinners, transportation, accommodations, etc.

·        Welcoming visitors to the office and guide them through the conference room or seating area to wait for the host to meet them.

Provide administrative support to the Office Managers at the Houston Office

Job Location Houston Office

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